Data security is the protection of data from unauthorised access, which could cause identity fraud or fraudulent charges to credit cards, or privacy invasion. This includes encrypting sensitive data using access control, and using multi-factor authentication to make sure that only authorized personnel have access to sensitive data like passwords or PINs.

Privacy protection on the other hand, concerns the right of individuals to control the personal information that is collected, used, transferred, and shared. Users can request deletion, edit their information, or change the manner in which it is used. It also requires compliance with laws such as GDPR and CCPA.

Despite the difference between security and privacy, both are critical to the operation of an organization. Trust in customers is at stake when businesses breach sensitive data and leak sensitive information to unauthorised individuals. A strong data privacy policy and procedure can help reduce the risk of breaches, and help companies to avoid costly fines, penalties and lawsuits.

The first step to ensure security and privacy of data is to determine and categorize all the sensitive information that an organization has, including personally identifiable information (PII) and non-PII. This process can be assisted by conducting formal risk assessments as well as conducting regular security audits. Additionally, leveraging a data discovery tool to search all repositories and systems for PII can be an effective method to gain an accurate picture of the information accessible and how it’s accessed by employees. Data security and privacy can be streamlined through a policy framework that is able to take into account all aspects of how an organization collects and stores, utilizes, and shares data.

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